Hinckley Center Event/Building Policies
To ensure proper coverage, please provide the exact start and estimated stop time of your event. The HC Coordinator will allow time in the schedule for set-up and take down of your event. If you have specific concerns regarding set-up time please share them at the time of scheduling.
Set-upPlease determine your set-up details with the HC Coordinator at the time of scheduling and confirm one week prior to the event (including a final attendance count). Please do not move the furniture or rearrange the set-up yourself. If you have a concern or a small change, please contact the front desk for assistance. The Hinckley Center remains open to the public during scheduled events. Events should not impact public access to the Shelley Visitors Center, Hinckley display area, the main floor north hallway, or the main entrance.
Signage/DecorationsAll event signage should be accommodated within the reserved room(s) and must be professional in appearance (e.g., no hand written signs). Decorations or working posters may not be hung on the interior walls or wood, or suspended from the ceiling or light fixtures. Signage should be displayed either on a table top or an easel. The flat-panel welcome screen in the front lobby may be used to specifically welcome your guests and can be arranged through the HC Coordinator. Any items (other than table-top centerpieces) brought in for decorating will need pre-approval from the HC Coordinator.
CateringOnly BYU Dining Services and other university-approved caterers are approved to provide services for events in the Hinckley Center. In order to protect the upholstery and carpets, no red punch or food types that will stain are permitted. Potluck meals require approval from the HC Coordinator and are only allowed in certain rooms. If food is served in the Family Room the menu needs pre-approval by the HC Coordinator. Please provide a copy of the food order. All caterers should deliver to the south end of the building. Those serving in the north end of the building will access from the south end and through the basement. Please make sure the HC Coordinator is aware of vendors delivering food. It is the caterer’s responsibility to clean the kitchen area that they use (wipe down of all counters, tables and equipment, sweep the floor, clean-up spills, take the garbage out, etc.).
Click here for a list of approved off campus vendors.